School Procurement Award
Recognising an individual project where a school has worked with an outside agency or local authority to refine its buying practices and increase value to the taxpayer.
Camden’s schools were clear from the outset that whilst budgetary control was important, it was not to compromise the quality of staff supplied to schools. Because Camden Learning is a schools’ owned company, the procurement process for the Supply Agency Contract was schools-led. One fixed, reduced charge rate for supply teachers immediately reduced the cost to schools and removes the need to negotiate rates each time. Saving on spend is running at over 14 per cent.
Melbourn Primary School, Cambridgeshire
The project to expand Melbourne Primary School came about in response to plans for a large new housing development. After a feasibility study, the need to redevelop the adjacencies of those existing buildings posed an interesting challenge. The extension has brought a site-wide sense of connectivity to the school, bringing together of three differently-aged buildings. A landscape architect worked on outdoor teaching spaces and the design of a new playground.
Polegate School / East Sussex CC
To accommodate growing pupil numbers, East Sussex CC decided to extend Polegate Primary after accessing Fusion21’s Modular Buildings Framework. The £3.2 million project will provide additional floorspace for a school hall, plus a kitchen, reception office and new classrooms. By selecting a modular solution, the school has benefited from reduced design, labour and on-site costs. The procurement generated increased efficiencies plus greater cost certainty.
Knights Templar School, Hertfordshire
The Knights Templar School in Hertfordshire utilised a respected IT forum to seek advice and expert knowledge on ICT equipment specifically for the school environment. Over the past two years, the school has purchased around 150 refurbished computers, 25 Monitors, an Apple iMac, plus several accessories which has saved around £30,000. The business grade machines are covered by a two year warranty and are a higher spec than schools normally use.
Ormiston Academies Trust (OAT)
Following a strategic review of procurement processes at both a Trust-wide and academies level, the OAT management team decided that essential ICT services were strategic procurement decisions which had to be made and purchased centrally. Instead of procuring these services ‘piece meal’, OAT chose the strategic option of improving and procuring the end-to-end IT requirements of all the academies in the Trust, thus building a robust ICT infrastructure.
The Stour Academy Trust, Kent
The Stour Academy Trust currently comprises seven schools. In July 2017, it had three external catering providers and two in-house school catering services, all of which were hard to manage. The Trust sought the help of Schools Buying Club to assist as an independent consultant with the tendering process. The three year deal with a single supplier created a saving of £62.5k, with the supplier also investing in new equipment - a considerable saving in the current financial climate.
Acklam Grange School, Middlesbrough
Matravers School, Wilshire
Walsall Academy, West Midlands
Bradford Grammar School, Bradford
Ormiston Academies Trust
Ormiston Academies Trust (OAT) is a not-for-profit multi-academy trust, sponsoring over 31 primary and secondary academies, since 2008. Responsible for developing and maintaining a £700m estate, a key strategy has been to ensure value for money through effective procurement practices. OAT was keen to address condition issues and give benefit to its 26,000+ learners/students and teaching staff. Led by a team of experts, the Trust has used a blend of existing procurement routes (such as ESPO/YPO/CCS/CPS) and developed new OJEU compliant frameworks for future use. To date, routes to market have been put in place for annual Gas and electricity savings of £231k; IT Connectivity Services (Voice, Broadband and E-safety) savings of £286k, and; HR and Payroll annual savings of £111k.
Sutton Vallance School
University of Birmingham
Prince’s Mead Preparatory School, Winchester - Waste Rebate
At last year’s inaugural Education Procurement Excellence Awards, Prince’s Mead Preparatory School won the ‘Best Overall Results in Procurement’, for its collaborative project in getting over £100,000 back from Winchester City Council for six years of overpayment on waste removal services. This is a great example of a model school celebrating the huge financial benefits of professionalising their procurement activities - as well as the outcomes of collaboratively seeking the ebst financial outcomes for the whole community.
Coplestone Primary School, Suffolk - Reprographics tender
Acadamies Enterprise Trust - Cloud Migration
Astor College, Kent - Communications Tender
Springfield Primary School / Trafford Council, Cheshire
A contract valued 4.2m between Kier Construction and Trafford Council for the building of Springfield Primary School used a pioneering process. BIM ‘Level two’ is to be mandated on all publicly procured projects from 2016 and requires a paradigm shift for the UK construction industry. A ‘master information delivery plan’ was created which acted as a single document to articulate Kier’s requirements to consultants and contractors in order to ascertain that Trafford Council’s requirements were met. During the Springfield Primary School project over £80,000 has been saved and the process has been documented in order to ensure that best practice is shared.
The Gryphon School, Dorset
Burwell Village College Primary School, Cambridgeshire